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Meeting 2005-02-28

CALL TO ORDER

President Steffener called the meeting to order at 1:00 P.M. at the Marysville Service Center.

ROLL CALL

Board Members Present: Jacquelyn DeFazio, Dani Fowler, Bob Freeman, Art Kirschenbaum, Joel Selling, Jeanne Steffener, Alanna Stone

Staff Present: Judy Carter, Arch Fonken, Mary Kelly, Pat Olafson, Nancy Patton, Gwen Scott-Miller, Cheryl Telford, Jonalyn Woolf-Ivory

VISITORS

Al Rutledge, Edmonds; Janet Pope, The Interfaith Association of Snohomish County

AGENDA APPROVAL

Ms. Stone moved to accept the agenda as presented. Mr. Selling seconded the motion. The Board unanimously approved the agenda.

CONSENT AGENDA

Mr. Kirschenbaum requested the minutes of the January 31, 2005 meeting be removed from the Consent Agenda.

Ms. De Fazio moved to approve January 2005 Sno-Isle Payroll, Benefits and Vouchers and the January 16 through February 19, 2005 Monroe LCFA Vouchers. Ms. Fowler seconded the motion, and the Board unanimously approved the motion.

JANUARY 31, 2005 MEETING MINUTES

Mr. Kirschenbaum requested that Board Comments be amended to read:

Mr. Kirschenbaum requested the Board and staff consider how we could participate in the ALA suggested tsunami relief effort.

Ms. Fowler moved to accept the minutes of the January 31, 2005 meeting as amended. Ms. De Fazio seconded the motion, and the Board unanimously approved the motion.

PUBLIC COMMENT

Mr. Rutledge addressed the Board regarding the status of the Library District partnering with the Seattle Mariners.

Ms. Woolf-Ivory commented that the Library District has approached the Mariners for a number of years regarding a baseball / library program. Ms. Kelly reported that she had provided the Seattle Mariners with additional information.

Mr. Rutledge requested information about how individual communities could participate in the Library District’s newsletter.

Ms. Woolf-Ivory commented that the Library District publishes:

  • A quarterly newsletter Bookends detailing Library District programs and activities as well as information on the Sno-Isle Libraries Foundation
  • A newsletter Viewpoint reporting activities of the Friends of the Library groups and the Sno-Isle Libraries Foundation. Individual Friends groups provide information to include in the newsletter.

COMMUNICATIONS TO THE BOARD

There were no communications to the Board at the meeting.

CONTINUING EDUCATION

Ms. Janet Pope, Executive Director of The Interfaith Association of Snohomish County gave a presentation to the Board regarding the association’s activities.

MANAGEMENT REPORTS

Executive Director

Ms. Woolf-Ivory informed the Board that Banc of America Securities LLC contacted staff regarding the refinancing of the Monroe and Snohomish Library Capital Facility Area bonds. The approval and paperwork for the refinancing will be handled by the Monroe and Snohomish Library Capital Facility Area Governing bodies. The savings to the taxpayers will be approximately $360,000 in Monroe and approximately $250,000 in Snohomish.

Ms. Woolf-Ivory reported to the Board that staff responded to a recent request for public information regarding staff salaries and travel.

Ms. Woolf-Ivory updated the Board that she was invited by Ms. DeFazio and Ms. Stone to participate on a panel at the Stanwood School District encouraging future education for women and girls.

Ms. Woolf-Ivory informed the Board that the Arlington Library Building Committee is reviewing the site, size, and cost aspects of a building project in Arlington.

Human Resources

Ms. Olafson brought to the Board’s attention that All Staff Day is scheduled for Friday, October 14, 2005 at the Lynnwood Convention Center.

NEW BUSINESS

Collection Development Policy

Ms. Woolf-Ivory reported to the Board that staff worked with the Systems Services Committee to review and update the Collection Development Policy. Staff and the committee recommend combining the Collection Development Policy and the Materials Selection Policy into one policy to make the policy readable, simple to understand, and relevant for Library District customers.

Mr. Kirschenbaum recommended the policy be amended to include reference to curriculum support for community colleges, access to supporting documents, and the definition of collection areas.

The System Services Committee will review the suggestions prior to the March Board meeting.

Library Trustee Award

President Steffener reported the Executive Committee met prior to the Board meeting to review the nominees for the 2004 Trustees’ Award. The committee selected two (2) finalists and presented their nominations to the Board for their review. The committee recommended that the Board select Candidate A as the recipient of the award.

The Board recessed for 15 minutes at 2:00 P.M. and reconvened at 2:15 P.M.

Ms. Stone moved that the 2004 Trustees’ Award be given to Candidate A. Ms. Fowler seconded the motion, and the Board passed the motion unanimously.

Library Service Contracts

Ms. Woolf-Ivory explained to the Board that staff are working with all contract cities to discuss annexation to the Library District or full levy rate contracts.

Ms. Woolf-Ivory reported to the Board that she and Mr. Fonken met with the Lynnwood City Council President and the Lynnwood City Administrator to discuss annexation and full levy rate contracts. The Lynnwood City Council will discuss the information at the next council work session.

Ms. Woolf-Ivory reported that she had contacted the City of Langley regarding annexation, and will follow up to set up a meeting.

Ms. Woolf-Ivory informed the Board that staff were working with the City of Lake Stevens regarding a community survey and the City’s library service contract.

Stanwood Library Project

Ms. Woolf-Ivory reported to the Board that staff were approached by the City of Stanwood regarding the Thrifty Foods site for a possible library location.

The Board authorized staff to expand the feasibility study to include the Thrifty Foods site utilizing the monies previously allocated.

Board Development / Administration Report

Ms. De Fazio reported for the Board Development / Administration Committee with the following recommendations:

Coffee, tea, and water will be provided at all Board meetings for Board members, staff, and the public.

Food will be provided only at workshop meetings scheduled for business purposes over a mealtime.

Trustees will limit their comments on any particular issue to no longer than three minutes at a time. Following that time period, the Trustee speaking would permit other Trustees to speak. When all Trustees who wish to speak have done so, any Trustee may speak again, observing the three minute guideline.

The self-evaluation portion of the Board meeting will be revised to include development by reviewing a variety of articles and information focusing on the responsibilities of Board members, meeting structure and efficiency, and Board development.

The focus of next Board retreat will be expanded to include the external role that Trustees play in relation to the communities that Sno-Isle serves, how Trustees become effective ambassadors / advocates for the Library District, and the development of an advocacy action plan for the Board.

The Library District will not participate in providing assistance to the tsunami victims as this does not fit within the mission of the Library District.

The Board agreed to revise the self-evaluation section of Board meetings to include reading of pertinent articles and brief discussions of the articles. The committee distributed two articles regarding meeting procedures and a skills assessment worksheet for Trustees to review and discuss at the next meeting during the self evaluation section of the meeting.

The Board agreed that the 2005 Board retreat be held in late May or early June with a focus on Board advocacy in the community.

Mr. Kirschenbaum requested the Board Development / Administration Committee reconsider assisting the tsunami victims under the guidelines of the American Library Association (ALA) suggested effort. Mr. Kirschenbaum agreed to provide the committee with information regarding the ALA article.

BOARD COMMENTS

Ms. Fowler shared with the Board an article from Readers Digest concerning Unique Management Services.

Mr. Kirschenbaum informed the Board and staff that Edmonds resident John Quast complimented staff on the comprehensive information provided in the 2005 Budget document.

Ms. Steffener reminded the Board that Vice President Selling will be the liaison to the Sno-Isle Libraries Foundation.

ADJOURNMENT

The meeting was adjourned at 3:05 P.M.

Next Meeting

The next regular Board meeting will be held on Monday, March 28, 2005 at 1:00 P.M. at the Marysville Service Center.

I have always imagined that paradise will be some kind of library.
- Jorge Luis Borges


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