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Meeting 2005-07-25

CALL TO ORDER

President Steffener called the meeting to order at 1:00 P.M. at the Service Center.

ROLL CALL

Board Members Present: Jacquelyn DeFazio, Bob Freeman, Art Kirschenbaum, Joel Selling, Jeanne Steffener, Alanna Stone

Staff Present: Judy Carter, Mary Kelly, Cheryl Telford, Jonalyn Woolf-Ivory

Staff Absent: Arch Fonken, Pat Olafson

AGENDA APPROVAL

Ms. Stone moved to accept the agenda as presented. Ms. Defazio seconded the motion. The Board unanimously approved the agenda.

CONSENT AGENDA

Ms. DeFazio moved to approve the Consent Agenda. Mr. Kirschenbaum seconded the motion, and the Board unanimously approved the motion.

VISITORS

There were no visitors at the meeting.

PUBLIC COMMENT

There was no public comment at the meeting.

COMMUNICATIONS TO THE BOARD

Ms. Steffener thanked Ms. Woolf-Ivory for the Op/Ed article regarding summer reading and libraries published in The Herald. Ms. Woolf-Ivory explained to the Board that Ms. Kelly submitted the article to 13 local media contacts, and the Marysville School District had requested permission to post the article on the school district website.

MANAGEMENT REPORTS

Executive Director

Ms. Woolf-Ivory reminded the Board of the upcoming Workshop in Library Leadership (WILL) Conference September 14 – 16, 2005 in Olympia.

Ms. Woolf-Ivory reported to the Board that staff were proceeding with the Snohomish Library floor repairs.

Ms. Woolf-Ivory informed the Board that she had spoken with a local Woodway resident regarding library service. Ms. Woolf-Ivory and Ms. Kelly also provided information regarding annexation to the Library District.

Ms. Woolf-Ivory reported to the Board that she and Mr. Fonken met with the President of the Lynnwood City Council last week to discuss annexation.

Ms. Woolf-Ivory reported that staff were working with the Board of Island County Commissioners to fill the Island County Trustee vacancy. A legal notice was placed in the Whidbey Island newspapers and notices posted in the Island County libraries.

President Steffener appointed Ms. Stone and Ms. DeFazio to the Trustee Selection Committee to work with three local community members to interview possible candidates and provide a recommendation to the Island County Board of Commissioners.

Ms. Woolf-Ivory highlighted the statistical comparison information concerning the Library District and peer libraries provided in the Board’s day packet.

Ms. Woolf-Ivory reported that staff are proceeding with the records management project including the microfilming of the Board of Trustees’ meeting minutes.

Ms. Woolf-Ivory informed the Board that Jan Saunders, Director at Spokane Public Library, is relocating to Pasadena, California.

Ms. Woolf-Ivory reported to the Board that staff processed 22 boxes of the newest Harry Potter novel and delivered the books to branch libraries on Saturday to ensure that the novel was in the hands of the 350 customers on the first day of release.

OLD BUSINESS

Board Development

Ms. DeFazio reporting for the Board Administration / Development Committee informed the Board that the committee met to formulate the agenda for the work session on Monday, August 8, 2005. The committee suggested that the focus of the work session be a discussion identifying networks of community opinion leaders and library supporters through a series of four regional meetings bringing together Sno-Isle Trustees, local library board members, Friends of the Library leaders, Sno-Isle Foundation Board members, and key staff members. The proposed timeframe for the regional meetings will be October and November 2005.

Clinton Library Contract Renewal

Mr. Freeman, chair of the System Services Committee, moved and seconded by committee action that the Sno-Isle Libraries Board of Trustees approve the extension agreement extending the library services agreement dated August 26, 1996 between the Friends of the Clinton Library and the Sno-Isle Libraries.

Mr. Kirschenbaum brought to the Board’s attention two grammatical errors in the contract. The changes were made to the contract, and the Board unanimously approved the corrected contract.

NEW BUSINESS

There was no new business at the meeting.

The Board recessed for 10 minutes at 1:45 P.M. and reconvened at 1:55 P.M.

BOARD COMMENTS

The Board discussed thoughts on planning for the future as part of its self evaluation process.

Mr. Kirschebaum, Ms. Steffener, and Ms. Stone thanked the Board for the opportunity to attend the American Library Association Conference in Chicago, and each Trustee gave a brief report on the sessions they attended at the conference.

ADJOURNMENT

The meeting was adjourned at 2:27 P.M.

Next Meeting

The next regular Board meeting will be held on Monday, September 26, 2005 at 1:00 P.M. at the Freeland Library.

The libraries of America are and must ever remain the home of free, inquiring minds.
- Dwight D. Eisenhower


Sno-Isle Libraries Administrative & Service Center, 7312 35th Ave NE, Marysville, WA 98271-7417
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