Meeting 2005-10-24 (Library Board)

CALL TO ORDER

President Steffener called the meeting to order at 1:00 P.M. at the Service Center.

ROLL CALL

Board Members Present: Jacquelyn DeFazio, Bob Freeman, Art Kirschenbaum, Joel Selling, Jeanne Steffener, Alanna Stone

Staff Present: Jeanne Crisp, Arch Fonken, Mary Kelly, Tona Khau, Pat Olafson, Cheryl Telford, Jonalyn Woolf-Ivory

Staff Absent: Judy Carter

AGENDA APPROVAL

Mr. Freeman moved to accept the agenda. Ms. DeFazio seconded the motion to approve the agenda.

Mr. Kirschenbaum requested that Community Roundtable Meetings be added to the agenda as Item 8e under Unfinished Business.

The Board unanimously approved the amended agenda.

CONSENT AGENDA

Ms. DeFazio requested the minutes of the September 26, 2005 meeting be removed from the Consent Agenda.

Mr. Selling requested the Monroe LCFA Vouchers be removed from the Consent Agenda.

Ms. DeFazio moved to approve the Minutes of the October 6, 2005 Work Session, the September 2005 Sno-Isle Payroll, Benefits and Vouchers, and the September 18 through October 15, 2005 Snohomish LCFA Vouchers. Mr. Selling seconded the motion, and the Board unanimously approved the motion.

SEPTEMBER 26, 2005 MEETING MINUTES

Ms. Woolf-Ivory informed the Board that a revised copy of the September 26, 2005 meeting minutes was included in the day packet.

The amendments to the minutes included the following:

• Changing the first sentence under Public Comment to read:

  Art Peterson, President of the Friends of the Freeland Library, welcomed the Trustees to the Freeland Library.

• Changing the first sentence under Snohomish Library Advisory Board to read:

  Mr. Selling moved the Sno-Isle Board of Trustees re-appoint Lois Fox and Sara Pendergast each to a three-year term on the Snohomish Advisory Library Board retroactively effective to March 22, 2005.

• Changing the first paragraph under Lake Stevens Contract Revision to read:

  Ms. Woolf-Ivory informed the Board of recent discussions with Lake Stevens Mayor Lynn Walty. Ms. Woolf-Ivory suggested phasing in the full contract rate over a four-year period. This agreement would go into effect when the Library Capital Facility Area (LCFA) formation passes.

• Changing the second sentence under USA Patriot Act to read:

  The Board also indicated an interest in continuing education on the Patriot Act and its effect on libraries.

Ms. DeFazio moved to approve the amended minutes of the September 26, 2005 meeting. Mr. Kirschenbaum seconded the motion, and the Board unanimously approved the amended minutes.

MONROE LCFA VOUCHERS

Mr. Fonken answered the Board’s questions regarding the Monroe LCFA vouchers. Mr. Selling moved to approve the Monroe LCFA vouchers. Ms. DeFazio seconded the motion, and the Board unanimously approved the motion.

VISITORS

Barbara Masterson, Chair of the Mill Creek Library Board; Steve Boyd, MacDonald, Boyd and Associates

PUBLIC COMMENT

There was no public comment at the meeting.

COMMUNICATIONS TO THE BOARD

Ms. Woolf-Ivory brought to the Board’s attention the following items in the day packet: information from the October 20, 2005 Freeland Friends of the Library meeting regarding the transfer of the Freeland Library to Sno-Isle Libraries, projected information on the Library District’s reserve funds, and correspondence from a library customer and two local legislators.

MANAGEMENT REPORTS

Ms. Woolf-Ivory introduced and welcomed Ms. Jeanne Crisp, Director of Technical Services and Facilities Development. Prior to accepting her position with the Library District, Ms. Crisp worked for the Washington State Library and served as the North Carolina Deputy State Librarian.

Based on preliminary figures, Ms. Woolf-Ivory reported the gross earnings for the Sno-Isle Libraries Foundation 2005 Gala and Auction were approximately $33,000.

Ms. Woolf-Ivory informed the Board the Freeland Friends of the Library signed the agreement transferring the ownership of the Freeland Library to the Library District. Staff are moving forward with the details of the transfer and the Freeland expansion project. A Request for Proposal (RFP) for architect services will be issued and a Freeland Architect Selection Committee formed. Ms. Woolf-Ivory requested that a Board member serve on the selection committee; Ms. DeFazio volunteered.

Ms. Woolf-Ivory reported that Sno-Isle Libraries received a $1,500 grant from the Gates Foundation to upgrade computer equipment in the Darrington Library.

UNFINISHED BUSINESS

Public Hearing on 2006 Proposed Budget

A public hearing on the 2006 proposed budget, as required by state law, was opened at 1:25 P.M.

Ms. Barbara Masterson, Chair of the Mill Creek Library Board, asked the Board to consider adding Sunday open hours at the Mill Creek Library.

The hearing was closed at 1:30 P.M.

2006 Proposed Budget

Ms. Woolf-Ivory reported that she met with the Finance Committee to review the proposed 2006 budget. The proposed budget is in balance and reflects the following changes from the October proposal:

• $600,000 revenue increase
• $500,000 expenditures reduction
• 16.5% materials budget

Mr. Kirschenbaum thanked Ms. Steffener, Mr. Selling, Ms. Woolf-Ivory, and Mr. Fonken for their work on the budget.

Lake Stevens Contract Revision

Ms. DeFazio moved to adopt Amendment No.1 to the Lake Stevens Library Services Agreement dated October 24, 2005. Mr. Selling seconded the motion, and the motion passed with a vote of four in favor and one abstaining.

Business Expense Reimbursement Policy

Mr. Selling for the Finance Committee moved and seconded by committee action that the Sno-Isle Libraries Board of Trustees adopt the proposed revisions to the Business Expense Reimbursement Policy, and the Board passed the motion with a vote of four in favor and one abstaining.

Trustee Reappointment

Mr. Selling moved the Board of Trustees send a letter to the Snohomish County Executive requesting the re-appointment of Arthur Kirschenbaum to an additional term on the Sno-Isle Libraries Board of Trustees. Mr. Freeman seconded the motion, and the Board unanimously approved the motion.

Community Roundtable Meetings

Ms. DeFazio noted the excellent packets prepared for the Community Roundtable meetings distributed by Ms. Kelly.

The Board recessed for 8 minutes at 2:00 P.M. and reconvened at 2:08 P.M.

The Board agreed to move the Executive Session up on the agenda to precede New Business.

EXECUTIVE SESSION

Executive Director’s Evaluation

The Board went into Executive Session at 2:08 P.M. for approximately 1 hour for the purpose of discussing the Executive Director’s performance evaluation.

Mr. Steve Boyd of MacDonald, Boyd and Associates and Ms. Woolf-Ivory were in attendance.

The Executive Session ended at 3:20 P.M., and the regular meeting reconvened at 3:21 P.M.

NEW BUSINESS

Sick Leave Policy

Ms. Woolf-Ivory reported that theSick Leave Policy was reviewed by the Board Administration / Development Committee. The revised policy was included in the Board’s day packet. The Board Administration / Development Committee recommended the revised policy be added to the November agenda as an action item.

ADA Policy

The Board Administration / Development Committee reviewed the proposed changes to the ADA Policy and recommended the policy be placed on the November agenda as an action item.

Election Procedures

Ms. Woolf-Ivory informed the Board that the Snohomish County Auditor’s office contacted staff and inquired about the Library District’s opinion regarding an all mail-in ballot for the spring 2006 elections.

Although the Library District will probably not have any library measures on the spring 2006 ballot, the Board indicated support of an all mail-in election dependent upon the specific circumstance. Staff will notify the Auditor’s office of the Board’s decision.

2006 Board Training

The Board discussed the upcoming 2006 Public Library Association Conference, and four Trustees indicated interest in attending.

BOARD COMMENTS

Mr. Kirschenbaum brought to the Board’s attention a Washington Library Association (WLA) Intellectual Freedom training opportunity held November 16, 2005 at the Seattle Public Library.

ADJOURNMENT

The meeting was adjourned at 3:45 P.M.

Next Meeting

The next regular Board meeting will be held on Monday, November 28, 2005 at 1:00 P.M. at the Marysville Service Center.