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Meeting 2005-11-28

CALL TO ORDER

President Steffener called the meeting to order at 1:02 P.M. at the Service Center.

ROLL CALL

Board Members Present: Jacquelyn DeFazio, Bob Freeman, Art Kirschenbaum, Joel Selling, Jeanne Steffener, Alanna Stone

Staff Present: Judy Carter, Jeanne Crisp, Arch Fonken, Mary Kelly, Pat Olafson, Cheryl Telford, Jonalyn Woolf-Ivory

AGENDA APPROVAL

Ms. Stone moved to accept the agenda. Ms. DeFazio seconded the motion, and the Board unanimously approved the motion.

CONSENT AGENDA

Mr. Selling moved to approve the Consent Agenda. Ms. DeFazio seconded the motion, and the Board unanimously approved the motion.

VISITORS

Steve Boyd, MacDonald, Boyd and Associates; Karen Hobson, Arlington; Art Peterson, Greenbank

PUBLIC COMMENT

There was no public comment at the meeting.

COMMUNICATIONS TO THE BOARD

Ms. Woolf-Ivory brought to the Board’s attention an email regarding the book, Rantings of a Single Male.

MANAGEMENT REPORTS

Executive Director

Ms. Woolf –Ivory informed the Board of an error in the September 26, 2005 meeting minutes. The minutes listed Art Peterson as the President of the Freeland Friends of the Library. Mr. Peterson is the Treasurer of Freeland Friends of the Library. As the Board had already approved the September 26, 2005 minutes the correction will be noted in this month’s meeting minutes.

Staff will provide the Board corrected copies of the September and October 2005 statistics later in the month.

Ms. Woolf-Ivory reported to the Board that the Library’s attorney and she attended the American Library Association (ALA) training conference, Lawyers for Libraries, in Seattle covering privacy issues and the USA Patriot Act in November.

Ms. Woolf-Ivory reported to the Board that Marysville Managing Librarian, Maggie Buckholz, was the guest speaker at the Marysville Rotary November 23. Ms. Buckholz gave an excellent presentation that was well received by the Rotary members. Ms. Woolf-Ivory thanked the Board for revising the Business Expense Reimbursement Policy to support staff’s participation in community service groups.

Ms. Woolf-Ivory informed the Board that staff were working with the Snohomish County Council to secure the concurrence for Mr. Art Peterson’s appointment to the Board and Mr. Kirschenbaum’s re-appointment to the Board. The Council is expected to take action on both matters early next month.

Ms. Woolf-Ivory reported that six architects responded to the Request for Qualifications (RFQ) for the Freeland Library expansion. Freeland Architect Selection Committee has reviewed the applications and will be interviewing two firms December 9, 2005.

UNFINISHED BUSINESS

Public Hearing on 2006 Proposed Budget

A public hearing on the 2006 proposed budget, as required by state law, was opened at 1:18 P.M.

Ms. Hobson requested clarification on the increase in benefits in the 2006 budget. Ms. Woolf-Ivory explained that the increase was due to the increased cost of health insurance and did not reflect any change in benefits provided to Library District staff.

The hearing was closed at 1:20 P.M.

2006 Proposed Budget

Mr. Selling from the Finance Committee moved and seconded by committee action that the Sno-Isle Libraries Board of Trustees adopt the 2006 budget as presented.

Ms. Woolf-Ivory explained to the Board that both the Finance Committee and the Systems Services Committee met in November to review the changes to the 2006 proposed budget. The 2006 proposed budget includes:

  • Thursday open hours at the Lake Stevens Library
  • Sunday open hours at the Mill Creek Library
  • 16.5% materials budget
  • 13.7% increase in premiums for medical and dental insurance coverage
  • 2.6% market adjustment for staff
  • Funds for remodeling the Service Center to improve workflow within the existing building footprint
  • Staff position in Information Technology (IT) focused on improving the Library’s web presence

The Board unanimously approved the motion.

Resolution 05-05 – 2006 Property Tax Increase

Ms. Stone moved to adopt Resolution 05-05 increasing the property tax levy for 2006 by one percent. Mr. Selling seconded the motion, and the Board unanimously approved the motion.

The Board recessed for 15 minutes at 1:35 P.M. and reconvened at 1:50 P.M.

Sick Leave Policy

Ms. DeFazio from the Board Administration / Development Committee moved and seconded by committee action that the Sno-Isle Libraries Board of Trustees adopt the revisions to the Sick Leave Policy. The Board unanimously approved the motion.

ADA Policy

Ms. DeFazio from the Board Administration / Development Committee moved and seconded by committee action that the Sno-Isle Libraries Board of Trustees adopt the revisions to the ADA Policy.

The Board suggested the addition of the word “regularly” be inserted into the first sentence of Section D, Item 1. The section reads:

The Library District will regularly conduct a self-evaluation of its services, Library owned facilities, policies, notices, and employment practices to determine if any barriers or other restrictions that limit reasonable access to qualified disabled persons exist.

The amended motion passed with four votes in favor and one opposed.

Community Roundtable Meetings

Ms. Woolf-Ivory thanked the Board for holding the community roundtable meetings and for their participation. The meetings were well attended and well received in each community.

The Board instructed staff to send a letter to all participants to thank them for their attendance and support, and provide information on the feedback gathered from the meetings, list possible suggestions that will be implemented, and include the community ambassador resources brochure.

The Board discussed the next steps in the advocacy process. The Board Administration / Development Committee will prepare a report for discussion at the January 2006 Board meeting regarding both immediate and future plans and actions.

NEW BUSINESS

Amendments to Section 457 Deferred Compensation Plan

Ms. Woolf-Ivory reported to the Board that the Finance Committee met to review the proposed amendments to the Library District’s Section 457 Deferred Compensation Plan. The amendments are required due to changes in legislation and Internal Revenue Service regulations. The Board agreed to place the adoption of the amendments to the Section 457 Deferred Compensation Plan on the December agenda as an action item.

Arlington Building Project

Ms. Woolf-Ivory updated the Trustees regarding the Arlington Library Board’s request to the City Council to designate the property purchased near the current library building be used as a site for a new library. The Council took action in early November to have City staff work with Library staff to explore using City owned property for a new library.

Ms. Hobson, Arlington Library Board member, agreed that Arlington residents would like the main library in the present location, but would also like the Board of Trustees to consider a library presence in the Smokey Point / Lakewood area.

BOARD COMMENTS

Ms. DeFazio, Mr. Kirschenbaum, and Ms. Steffener reported to the Board regarding their attendance at a seminar on intellectual freedom held at the Seattle Public Library in November.

EXECUTIVE SESSION

Executive Director’s Evaluation

The Board went into Executive Session at 2:25 P.M. for approximately one hour for the purpose of discussing the Executive Director’s performance evaluation.

Mr. Steve Boyd of MacDonald, Boyd and Associates, Mr. Art Peterson, and Ms. Woolf-Ivory were in attendance.

The Executive Session ended at 3:14 P.M., and the regular meeting reconvened at 3:15 P.M.

Mr. Selling moved that, in accordance with Sections 4.2 and 4.3 of the Executive Director’s contract signed December 13, 2004, that the District shall pay the Executive Director in equal monthly installments of eleven thousand, three hundred and twenty four dollars and thirty three cents ($11,324.33), an annual salary of one hundred thirty five thousand, eight hundred and ninety-two dollars and no cents ($135,892.00) beginning with the pay period ending January 30, 2006 and that Section 4.1 of the contract entitled “Salary Compensation” be amended accordingly. Ms. Stone seconded the motion.

Mr. Kirschenbaum moved to table the motion until the December meeting. The motion to table died for lack of a second. The motion passed with a vote of five (5) in favor and one (1) abstaining.

Ms. Stone moved that, in accordance with Section 2 of the Library Director’s contract signed December 13, 2004, the Term of the Contract be extended for an additional year, expiring on December 31, 2008, unless extended further or terminated as provided in said contract. Mr. Kirschenbaum seconded the motion, and the Board unanimously passed the motion.

ADJOURNMENT

The meeting was adjourned at 3:25 P.M.

Next Meeting

The next regular Board meeting will be held on Monday, December 19, 2005 at 1:00 P.M. at the Marysville Service Center.

It had been startling and disappointing to me to find out that story books had been written by people,
that books were not natural wonders, coming up of themselves like grass.
- Eudora Welty


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