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Meeting 2005-12-19

CALL TO ORDER

President Steffener called the meeting to order at 1:00 P.M. at the Service Center.

ROLL CALL

Board Members Present: Jacquelyn DeFazio, Bob Freeman, Art Kirschenbaum, Art Peterson, Joel Selling, Jeanne Steffener, Alanna Stone

Staff Present: Judy Carter, Jeanne Crisp, Arch Fonken, Pat Olafson, Jonalyn Woolf-Ivory

Staff Absent: Mary Kelly, Cheryl Telford

President Steffener welcomed Art Peterson to the Board of Trustees.

AGENDA APPROVAL

Ms. Woolf-Ivory brought to the Board’s attention the revised Agenda included in the Board’s day packet. Item 9 under Unfinished Business was corrected to read Section 457 Deferred Compensation Plan.

Mr. Freeman moved to accept the revised agenda. Ms. DeFazio seconded the motion, and the Board unanimously approved the motion.

CONSENT AGENDA

Ms. Woolf-Ivory requested that the minutes of the November 28, 2005 meeting be removed from the Consent Agenda.

Ms. Stone moved to approve the November 2005 Sno-Isle Payroll, Benefits and Vouchers, the November 20 through December 10, 2005 Monroe LCFA Vouchers, and the November 20 through December 10, 2005 Snohomish LCFA Vouchers. Mr. Kirschenbaum seconded the motion, and the Board unanimously approved the motion.

NOVEMBER 28, 2005 MEETING MINUTES

Ms. Woolf-Ivory informed the Board that a revised copy of the minutes of the November 28, 2005 meeting was included in the day packet.

The amendments to the minutes included the following:

  • Changing the last sentence under ADA Policy to read:

    The amended motion passed with four votes in favor and one opposed.

  • Changing the first item under New Business to read:

    Amendment to Section 457 Deferred Compensation Plan

  • Changing first paragraph under Amendments to Section 457 Deferred Compensation Plan to read:

    Ms. Woolf-Ivory reported to the Board that the Finance Committee met to review the proposed amendments to the Library District’s Section 457 Deferred Compensation Plan. The amendments are required due to changes in legislation and Internal Revenue Service regulations. The Board agreed to place the adoption of the amendment to the Section 457 Deferred Compensation Plan on the December agenda as an action item.

Ms. DeFazio moved to approve the amended minutes of the November 28, 2005 meeting. Mr. Selling seconded the motion, and the Board unanimously approved the amended minutes.

VISITORS

David Griffin, Catalog and Processing Services Manager; Yoshi Shelton, Mill Creek

PUBLIC COMMENT

Ms. Shelton, member of the Mill Creek Library Board for 10 years, thanked the Board for holding the Community Roundtables and encouraging local library board members to attend Board of Trustee meetings. Ms. Shelton asked the Board of Trustees to consider visiting local library board meetings and adjust the Board of Trustee meetings to a time more convenient for those who work.

COMMUNICATIONS TO THE BOARD

There were no communications to the Board at the meeting.

CONTINUING EDUCATION

Ms. Crisp and David Griffin, Catalog and Processing Services Manager, gave a presentation to the Board on the library catalog enhancement, AquaBrowser. AquaBrowser will allow customers to search the catalog in a more visual and user-friendly format. The enhancement will be available January 2006, and Sno-Isle Libraries will be the first library in Washington state to offer this service to its customers.

MANAGEMENT REPORTS

Executive Director

Ms. Woolf-Ivory informed the Board that the district-wide phone system upgrade, the Freeland Library expansion project, and the Service Center space planning project were noted in Mr. Fonken’s Administrative Services report as not completed in 2005. Funds for completion of these projects will be provided in the 2006 budget.

Ms. Woolf-Ivory informed the Board of the retirement of Helen Turner from the Sultan Library Board. Ms. Turner was the secretary of the Library Board for thirty-two years, and the City of Sultan declared “Helen Turner Day” in her honor.

Ms. Woolf-Ivory brought to the Board’s attention the copy of the Draft Library Capital Facilities Plan 2005 – 2025 included in the day packet. The System Services Committee reviewed two versions of the plan, and the plan will be included on the January agenda as a discussion item.

Ms. Woolf-Ivory reported to the Board the Washington State Auditor completed the audit of the Library District for 2004. Ms. DeFazio, Mr. Peterson, and Ms. Steffener agreed to attend the exit interview meeting with the auditor on Friday, January 6, 2006, at 1:00 P.M. at the Service Center.

Ms. Woolf-Ivory informed the Board that the Library District will begin publishing an on-line newsletter. The newsletter will focus on book recommendations, featured databases, new library resources and services, and current library news.

Ms. Woolf-Ivory invited the Board to attend a training session on emerging technology provided by OCLC on January 17, 2006 at the Service Center.

Ms. Woolf-Ivory reminded the Board that Library Legislative Day will be held February 9, 2006 in Olympia.

Ms. Woolf-Ivory highlighted to the Board an article on the winter segment of Seasons of Reading carried by a number of local newspapers in December.

UNFINISHED BUSINESS

Resolution 05-06 Amending the Deferred Compensation Plan Document

Board of Trustees adopt Resolution 05-06 amending the Library District’s Deferred Compensation Plan document. Mr. Kirschenbaum seconded the motion, and the Board unanimously approved the motion.

The Board recessed for 10 minutes at 2:00 P.M. and reconvened at 2:10 P.M.

NEW BUSINESS

Architect Selection for Freeland Library Expansion Project

Mr. Peterson moved the Board of Trustees accept the proposal from Lewis Architects and Interior Design for architectural services for the Freeland Library expansion project and authorize staff to proceed with the project. Ms. DeFazio seconded the motion, and the Board unanimously approved the motion.

Board Nominating Committee

Ms. DeFazio reported for the Nominating Committee with the recommended slate of officers for 2006:

  • President – Jeanne Steffener
  • Vice President – Joel Selling
  • Secretary – Alanna Stone

President Steffener thanked the committee for their work and opened the floor for any additional nominations. There were no other nominations.

Election of the 2006 officers will take place at the January 2006 Board meeting.

2006 Board Meeting Schedule

The Board discussed the possibility of having one Board meeting either in the late afternoon or evening in 2006 in order to make meeting times more accessible to the public. The Board Administration / Development Committee will review the schedule and bring a recommendation back to the Board.

Ms. Stone moved to adopt the 2006 Board meeting schedule pending possible amendments from the Board Administration / Development Committee. Ms. DeFazio seconded the motion, and the Board unanimously approved the motion.

President Steffener announced the following committee assignments for 2006:

Board Administration / Development Committee:

  • Jackie De Fazio
  • Joel Selling

Finance and Strategic Planning Committee:

  • Art Kirschenbaum
  • Art Peterson

System Services Committee:

  • Bob Freeman
  • Alanna Stone

BOARD COMMENTS

Ms. DeFazio brought to the Board’s attention the Sno-Isle Norms, meeting room norms, and the Code of Conduct adopted by the Board included in the day packet. The Board agreed to review the information in preparation for its meetings.

EXECUTIVE SESSION

Executive Director’s 2006 Work Plan

The Board went into Executive Session at 2:30 P.M. for approximately one hour for the purpose of discussing the Executive Director’s 2006 evaluation.

Ms. Woolf-Ivory was in attendance.

The Executive Session ended at 3:56 P.M., and the regular meeting reconvened at 3:57 P.M.

ADJOURNMENT

The meeting was adjourned at 3:58 P.M.

Next Meeting

The next regular Board meeting will be held on Monday, January 23, 2006 at 1:00 P.M. at the Marysville Service Center.

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