Meeting 2006-05-22 (Library Board)

CALL TO ORDER

President Steffener called the meeting to order at 1:00 P.M. at the Service Center.

ROLL CALL

Board Members Present: Jacquelyn DeFazio, Bob Freeman, Art Kirschenbaum, Art Peterson, Joel Selling, Jeanne Steffener, Alanna Stone

Staff Present: Judy Carter, Jeanne Crisp, Arch Fonken, Mary Kelly, Pat Olafson, Cheryl Telford, Jonalyn Woolf-Ivory

AGENDA APPROVAL

Ms. Woolf-Ivory requested the Board move Unfinished Business Item 8b - Memorandum of Understanding with the City of Arlington to Unfinished Business Item 8a.

Ms. De Fazio moved to accept the agenda as amended. Mr. Peterson seconded the motion, and the Board unanimously approved the motion.

CONSENT AGENDA

Mr. Freeman moved to approve the Consent Agenda including:

• Approval of Minutes of April 24, 2006 Meeting
• Approval of April 2006 Sno-Isle Payroll, Benefits and Vouchers
• Ms. DeFazio seconded the motion, and the Board unanimously approved the motion.

VISITORS

Karen Hobson, Arlington; Mayor Margaret Larson, Arlington; Lisa Roberts, Buffalo Design; Yoshi Shelton, Mill Creek

PUBLIC COMMENT

Public comment at the meeting was reserved for discussion prior to Agenda Item 8a – Memorandum of Understanding with City of Arlington.

MANAGEMENT REPORTS

Executive Director

Ms. Woolf-Ivory brought to the Board’s attention the following items included in the day packet:

• Request for public information from a library customer
• Arlington Customer Survey - final report
• Newspaper article regarding the Yakima Regional Library and
• Sno-Isle monthly statistics report for April 2006

Ms. Woolf-Ivory reported to the Board that she and Ms. Crisp are continuing to work with the City of Lake Stevens to determine a site for the new library.

Ms. Woolf-Ivory informed the Board that the Sno-Isle Libraries Foundation donor event on May 19 recognizing the Nysether family for their $50,000 donation to the Foundation’s million-dollar endowment campaign, More to Explore, was very successful.

Ms. Woolf-Ivory reported to the Board that the Friends of the Mukilteo Library donated additional Georgia Gerber statues for the front of the library. The dedication ceremony was held May 20, 2006.

Ms. Woolf-Ivory informed the Board that the Freeland Library expansion project will go out to bid in early June, and the bid approval would be on the June Board agenda as an action item.

UNFINISHED BUSINESS

Memorandum of Understanding with the City of Arlington

Ms. Hobson, a citizen of Arlington, addressed the Board requesting their support for the Memorandum of Understanding between the City of Arlington and the Sno-Isle Libraries.

Mayor Margaret Larson, City of Arlington, requested the Board’s approval of the Memorandum of Understanding citing the City’s support for a new library and its donation of $1 million in property for library construction.

Ms. Woolf-Ivory explained to the Board that the System Services Committee met and reviewed the proposed Memorandum of Understanding (MOU) with the City of Arlington. She also informed the Board that staff were working with the City of Arlington to finalize Exhibit A of the MOU prior to the Library District and the City signing the final document.

Ms. Stone, on behalf of the System Services Committee, moved and seconded by committee action that the Sno-Isle Libraries Board of Trustees approve the Memorandum of Understanding between the City of Arlington, the Arlington Library Capital Facilities Area, and the Library District. The Board unanimously approved the motion.

Capital Facilities Planning

The Board discussed the feedback gathered from the community meetings on capital facilities planning.

Board Administration / Development Committee Report

Ms. DeFazio reporting for the Board Administration / Development Committee presented the committee’s draft of the operating procedures / guidelines for the Board’s subcommittees. The committee also presented a draft set of norms for professional development for Trustees.

Finance Committee Report

Mr. Peterson reported the Finance Committee would meet before the June Board meeting to finalize recommendations for the 2006 Budget revision.

NEW BUSINESS

Service Center Renovation – Contract Award

Ms. Roberts from Buffalo Design reported to the Board on the bidding process and the reference checking process for the low bidder, Corstone Contractors LLC.

Mr. Freeman, on behalf of the System Services Committee, move and seconded by committee action that the Sno-Isle Libraries Board of Trustees accept the low bid of $372,520.00 for the Service Center remodel project and award the contract to Corstone Contractors LLC. The motion passed with six votes in favor and one abstention.

Annexation of the City of Lynnwood

Ms. Woolf-Ivory reported to the Board that staff were continuing to work with the City of Lynnwood on an annexation election to be held in either September or November 2006.

The Board recessed for 20 minutes at 2:00 P.M. and reconvened at 2:20 P.M.

EXECUTIVE SESSION

The Board went into Executive Session at 2:20 P.M. for approximately 20 minutes for the purpose of discussing potential litigation with legal counsel.

Ms. Woolf-Ivory and Mr. Fonken attended, and Attorney J. Leach attended via telephone.

The Executive Session ended at 2:39 P.M., and the regular meeting reconvened at 2:40 P.M.

BOARD COMMENTS

Mr. Kirschenbaum complimented Ms. Olafson on the revised formatting of her Human Resources monthly report, and asked Ms. Crisp a question regarding interlibrary loan referenced in her monthly report.

After discussion, the Board decided to hold a work session to discuss follow up actions from the capital facilities planning meetings at 10:00 am on June 26, prior to the regular Board meeting.

ADJOURNMENT

The meeting was adjourned at 2:55 P.M.

Next Meeting

The next regular Board meeting will be held on Monday, June 26, 2006 at 1:00 P.M. at the Snohomish Library.