Meeting 2006-02-27 (Library Board)

CALL TO ORDER

President Steffener called the meeting to order at 1:01 P.M. at the Service Center.

ROLL CALL

Board Members Present: Jacquelyn DeFazio, Bob Freeman, Art Kirschenbaum, Joel Selling, Jeanne Steffener, Alanna Stone

Board Members Absent: Art Peterson

Staff Present: Judy Carter, Jeanne Crisp, Arch Fonken, David Griffin, Mary Kelly, Tona Khau, Brenda Maloney, Pat Olafson, Janet Sund, Cheryl Telford, Jonalyn Woolf-Ivory

AGENDA APPROVAL

Ms. De Fazio moved to accept the agenda. Mr. Kirschenbaum seconded the motion, and the Board unanimously approved the motion.

CONSENT AGENDA

Mr. Freeman moved to approve the Consent Agenda including:

• Approval of Minutes of January 23, 2006 Meeting
• Approval of Minutes of February 8, 2006 Work Session
• Approval of January 2006 Sno-Isle Payroll, Benefits and Vouchers
• Approval of January 15 through February 18, 2006 Monroe LCFA Vouchers
• Approval of January 15 through February 18, 2006 Snohomish LCFA Vouchers.

Ms. De Fazio seconded the motion, and the Board unanimously approved the motion.

VISITORS

Linda Shulman

PUBLIC COMMENT

There was no public comment at the meeting.

COMMUNICATIONS TO THE BOARD

President Steffener congratulated Ms. Woolf-Ivory on being the 2006 recipient of the Washington Library Association Merit Award for Outstanding Performance.

Ms. Woolf-Ivory brought to the Board’s attention the following items included in the day packet:

• Expenditure statements for all community libraries
• Memo from ADA Advisory Committee
• Letter from Board of Island County Commissioners concurring with Mr. Kirschenbaum’s reappointment to the Board

MANAGEMENT REPORTS

Ms. Crisp and David Griffin, Catalog Services Manager, presented an overview of Aquabrowser, a new enhancement to the Library District’s catalog.

Executive Director

Ms. Woolf-Ivory thanked Mr. Griffin, who will be retiring this year, for his contributions to the Library District.

Ms. Woolf-Ivory reported to the Board that the Library District received a $7,500 grant from the Tulalip Tribes. Ms. Woolf-Ivory thanked Ms. Steffener for her help with the grant process.

Ms. Woolf-Ivory reported to the Board that staff had received an e-mail from a customer regarding the security guards at the Mountlake Terrace and Lynnwood libraries.

Ms. Woolf-Ivory reported that staff distributed the 2006 Budget Document to Board members and community stakeholders in February. The document is also posted on the Library District’s website.

UNFINISHED BUSINESS

Capital Facilities Planning

Ms. Woolf-Ivory reported that additional community meetings were scheduled in Gold Bar / Index, Lakewood, and Maltby / Cathcart.

The Board discussed the agenda for the community meetings, which will include:

• Overview of the Library District
• Community library information
• Library service activity
• Population statistics for communities and the method used for collections
• Library funding
• Information on facility planning guidelines, and
• Data used to estimate building square footage requirements.

The Board recessed for 15 minutes at 2:15 P.M. and reconvened at 2:25 P.M.

Board Development

The Board Administration / Development Committee reported on recommendations for the 2006 Board retreat, follow up to the 2005 community roundtable meetings, and qualifications and structure of the capital facilities planning Citizen Advisory Board.

The Board decided to schedule the 2006 Board retreat following the capital facilities planning community meetings.

The Board agreed to strengthen its connections with local library boards by Trustees attending a meeting of each community library board beginning in September 2006.

NEW BUSINESS

Library Trustee Award

President Steffener reported the Executive Committee met to review the nominees for the 2005 Trustees’ Award. The committee presented their nominations to the Board for their review. The committee recommended the Board select Candidate A as the recipient of the award.

Ms. Stone moved the Board of Trustees select Candidate A as the recipient of the 2005 Library Trustee Award. Mr. Selling seconded the motion, and the Board unanimously approved the motion.

Resolution 06-01 - Recognizing Friends of the Library

Mr. Selling moved the Board of Trustees adopt Resolution 06-01 recognizing Friends of the Library Week – the week of April 2, 2006. Ms. DeFazio seconded the motion, and the Board unanimously passed the motion.

BOARD COMMENTS

Ms. Steffener reported that Ms. Stone, Mr. Selling, and she attended a training session on Parliamentary Procedure for Boards and Councils in February. Ms. Steffener shared informational materials from the training session with the Board.

ADJOURNMENT

The meeting was adjourned at 3:15 P.M.

Next Meeting

The next regular Board meeting will be held on Tuesday, March 28, 2006 at 1:00 P.M. at the Marysville Service Center.