Meeting 2006-06-26 (Library Board)

CALL TO ORDER

President Steffener called the meeting to order at 1:01 P.M. at the Snohomish Library.

ROLL CALL

Board Members Present: Jacquelyn DeFazio, Bob Freeman, Art Kirschenbaum, Art Peterson, Joel Selling, Jeanne Steffener, Alanna Stone

Staff Present: Judy Carter, Jeanne Crisp, Arch Fonken, Mary Kelly, Pat Olafson, Cheryl Telford, Jonalyn Woolf-Ivory

AGENDA APPROVAL

Ms. Woolf-Ivory requested the Board move Unfinished Business Item 8a – Freeland Library Expansion – Contract Award to follow Item 6 – Communications to the Board.

Mr. Kirschenbaum requested the agenda be revised to include an additional item under New Business: Item 9b – Donations.

Ms. DeFazio moved to accept the amended agenda. Mr. Selling seconded the motion, and the Board unanimously approved the motion.

CONSENT AGENDA

Ms. Stone moved to approve the Consent Agenda including:

• Approval of Minutes of May 22, 2006 Meeting
• Approval of May 2006 Sno-Isle Payroll, Benefits and Vouchers
• Approval of April 15 through June 17, 2006 Monroe LCFA Vouchers
• Approval of April 15 through June 17, 2006 Snohomish LCFA Vouchers

Mr. Kirschenbaum seconded the motion, and the Board unanimously approved the motion.

VISITORS

Karen Hobson, Arlington; Ross Jamieson, Lewis Architecture and Interior Design; Penni Vogel, East Region Manager

PUBLIC COMMENT

Ms. Hobson representing the Arlington Library Board updated the Board on the planned informational activities regarding the Arlington Library bond election.

UNFINISHED BUSINESS

Freeland Library Expansion – Contract Award

Mr. Jamieson from Lewis Architecture and Interior Design reported to the Board on the bidding process and reference checking for the only bid submitted, Ebenal General, Inc.

Ms. Stone, on behalf of the System Services Committee, moved and seconded by committee action that the Sno-Isle Libraries Board of Trustees accept the bid of $346,000.00 for the Freeland Library expansion project and award the contract to Ebenal General, Inc. The Board unanimously approved the motion.

MANAGEMENT REPORTS

Executive Director

Ms. Woolf-Ivory updated the Board on the progress of the Service Center remodel project.

Ms. Woolf-Ivory reported to the Board that she would continue to monitor the Washington State Supreme Court’s action on the constitutionality of I-747.

UNFINISHED BUSINESS

Board of Trustees’ Committee Operating Procedures and Guidelines and Professional Norms

Ms. DeFazio reported the following suggested changes to the Sno-Isle Libraries Board of Trustees Professional Development Norms and Expectations:

• Item 2 corrected to read:

  The Sno-Isle Libraries Board of Trustees is expected to establish prior to the adoption of the budget the approximate costs of attending national / international, state, and regional conferences, then select which events will be attended by which trustees so that the total estimated costs do not exceed the Board’s Training Budget.

• Item 3 corrected to read:

  To ensure the maximum benefit for each training dollar, Sno-Isle trustees are expected to share highlights and useful information from each professional development event attended at the Board of Trustees meeting following the event. Reporting may be oral / written or both.

Ms. DeFazio, on behalf of the Board Administration / Development Committee, moved and seconded by committee action that the Sno-Isle Libraries Board of Trustees adopt the revised Board of Trustees’ Committee Operating Procedures / Guidelines and Professional Development Norms as presented. The Board unanimously approved the motion.

2006 Budget Revision

Mr. Peterson reporting for the Finance / Strategic Development Committee informed the Board that after deliberation the committee recommended the $170,000 allocated to Ending Cash in the 2006 budget revision approved by the Board on April 24, 2006 be re-allocated to the Land Acquisition Reserve Fund.

Mr. Peterson, on behalf of the Finance / Strategic Development Committee, moved and seconded by committee action the Sno-Isle Libraries Board of Trustees accept the revisions to the 2006 Budget as presented. The Board unanimously approved the motion.

Arlington Library Capital Facilities Area

Ms. Stone, on behalf of the System Services Committee, moved and seconded by committee action the Sno-Isle Libraries Board of Trustees adopt Resolution 06-02 requesting a special election relating to the issuance of not more than $8,100,000 general obligation bonds by the Arlington Library Capital Facility Area to finance the construction, furnishing, and equipping of a library capital facility, and the imposition of an excess levy to retire said bonds. The Board unanimously approved the motion.

Annexation of the City of Lynnwood

Ms. Woolf-Ivory reported to the Board that staff are continuing to work with the City of Lynnwood to finalize plans for an annexation election in November 2006.

Snohomish Advisory Library Board Appointment

Ms. Stone moved the Sno-Isle Libraries Board of Trustees appoint Mark Christensen to the Snohomish Library Advisory Board for a three-year term commencing on July 1, 2006. Mr. Selling seconded the motion, and the Board unanimously approved the motion.

Capital Facilities Planning

Mr. Freeman reporting for the System Services Committee thanked the Board for their discussion at the morning work session regarding the recent capital facilities planning meetings.

Mr. Freeman, on behalf of the System Services Committee, moved and seconded by committee action the Sno-Isle Board of Trustees direct staff to issue a Request for Proposal to identify a consultant to facilitate the advisory council process. Interviewing and final selection of the facilitator will be done by the System Services Committee. The selected consultant will organize the information previously gathered, develop questions for the advisory council, develop the advisory council process, hold the meetings of the advisory council, and return a final report to the Board. The Board unanimously approved the motion.

The Board also directed staff to provide Trustees with information on the selection criteria for members of the advisory council and to move forward with the selection process for the advisory council.

Mr. Freeman, on behalf of the System Services Committee, moved and seconded by committee action the Sno-Isle Board of Trustees direct staff to proceed with identifying and selecting a consultant to facilitate three focus groups: one on south Whidbey Island, one in unincorporated Snohomish County in the area north, east, and south of Mill Creek, and one on Camano Island. The selected consultant will facilitate the focus group sessions and provide the Board with a report of its findings.

The Board recessed for 10 minutes at 1:50 P.M. and reconvened at 2:00 P.M.

NEW BUSINESS

Annexation of the Town of Woodway

Mr. Freeman for the System Services Committee moved and seconded by committee action the Sno-Isle Libraries Board of Trustees adopt Resolution 06-03 concurring with the annexation of the Town of Woodway to the Sno-Isle Intercounty Rural Library District and authorizing staff to sign the agreement. The Board unanimously approved the motion.

Donations

The Board discussed the process for solicitation of funds by the Sno-Isle Libraries Foundation, and directed Mr. Selling, Board liaison to the Foundation, to ask the Foundation for clarification of its solicitation process.

BOARD COMMENTS

Ms. Stone thanked the Finance and Strategic Planning Committee for considering additional funding for the Land Acquisition Reserve Fund.

ADJOURNMENT

The meeting was adjourned at 2:10 P.M.

Next Meeting

The next regular Board meeting will be held on Monday, July 24, 2006 at 1:00 P.M. at the Marysville Fire Station #62, 10701 Shoultes Road, Marysville, WA.