Board of Trustees

Martin Munguia

Martin Munguia
President

Resident of Snohomish

Susan Kostick

Susan Kostick
Vice President

Resident of Edmonds

Kelli Smith

Kelli Smith
Secretary

Resident of Darrington

Marti Anamosa

Marti Anamosa
Resident of South Whidbey Island

Rose Olson

Rose Olson
Resident of Camano Island

Paul Ryan

Paul Ryan
Resident of Lake Stevens

Rico Tessandore

Rico Tessandore
Resident of Edmonds

About the Board of Trustees

A seven-member Board of Trustees governs Sno-Isle Libraries, a regional rural library district. Five trustees are appointed by the Snohomish County Council and two by the Island County Commission. A full term is seven years. Trustees serve as volunteers; their business expenses are reimbursed. Regular meetings are held on the fourth Monday of each month.

The Board of Trustees sets library policies, reviews and approves the annual budget, and determines the general direction of the district. The Board of Trustees is established under the laws of the State of Washington. Trustees represent Sno-Isle Libraries to the community and advocate for the library district at the local and state level.

Date Time Location
2020 Regular Meetings
Monday, January 6 5:00 P.M. Service Center
Monday, February 24 5:00 P.M. Service Center
Monday, March 23 5:00 P.M. Cancelled**
Monday, April 27 5:00 P.M. Zoom webinar
Webinar ID: 922 3312 2077
https://zoom.us/j/92233122077
Dial in: +1 253-215-8782 or +1 669-900-6833
Monday, May 18 5:00 P.M. Zoom webinar
Webinar ID: 834 3582 1405
https://us02web.zoom.us/j/83435821405
Dial in: +1 253-215-8782 or +1-669-900-6833
Monday, June 22 5:00 P.M. Zoom webinar
Webinar ID: 829 9762 1573
https://us02web.zoom.us/j/82997621573
Dial in: +1 253-215-8782 or +1 669-900-6833
Monday, July 27 5:00 P.M. Zoom webinar
Webinar ID: 882 9102 5418
https://us02web.zoom.us/j/88291025418
Dial in: +1 253-215-8782 or +1 669-900-6833
Monday, September 21 5:00 P.M. Service Center
Monday, October 26 5:00 P.M. Snohomish Library
Monday, November 30 5:00 P.M. Service Center
2020 Special Meetings
Wednesday, January 8 12:00 P.M. Cancelled**
Saturday, February 1 8:00am Board Retreat
Location: Tulalip Resort and Casino
Monday, July 20 5:00pm Zoom webinar
Webinar ID: 870 4527 7650
https://us02web.zoom.us/j/87045277650
Dial in: +1 253-215-8782 or +1-669-900-6833

Bylaws of the Board of Trustees of Sno-Isle Libraries

  1. Name
    The name of the District is Sno-Isle Regional Intercounty Rural Library District, which shall be commonly known as and shall transact business under the name "Sno-Isle Libraries" (referred to hereinafter as the "Library District"). The name of this Board shall be "Sno-Isle Libraries Board of Trustees," hereinafter the "Board."

  2. Management and Control

    1. Management. The management and control of the Library District is vested in the Board who shall appoint an Executive Director as hereinafter provided.
    2. Duties. RCW 27.12.210 gives the Board the responsibility to:
      1. Adopt such bylaws, rules, and regulations for Board guidance and for the government of the library as the Board deems expedient;
      2. Have the supervision, care, and custody of all property of the library, including the rooms or buildings constructed, leased, or set apart therefor;
      3. Employ a librarian, and upon his or her recommendation employ such other assistants as may be necessary, all in accordance with the provisions of RCW 27.04.055 prescribe their duties, fix their compensation, and remove them for cause;
      4. Prepare its budget, certify the same, and deliver it to the board of county commissioners in ample time for it to make the tax levies for the purpose of the district;
      5. Have exclusive control of the finances of the library;
      6. Accept such gifts of money or property for library purposes as they deem expedient;
      7. Lease or purchase land for library buildings;
      8. Lease, purchase, or erect an appropriate building or buildings for library purposes, and acquire such other property as may be needed therefor;
      9. Purchase books, periodicals, maps, and supplies for the library; and
      10. Do all other acts necessary for the orderly and efficient management and control of the library.
  3. Membership

    1. Appointment. The Board shall consist of seven (7) members appointed by the joint action of the boards of county commissioners of each of the counties included in a district. RCW 27.12.190
    2. Representation by County. Five (5) members shall reside in Snohomish County, and two (2) members shall reside in Island County.
    3. Terms. The term of office is seven (7) years. No Trustee shall serve more than two (2) consecutive terms. An unexpired term of more than three (3) years shall be considered a full term. All terms commence January 1 of their respective year of appointment.
    4. Vacancies. Vacancies shall be filled for unexpired terms as soon as possible in the manner in which members of the Board are regularly chosen and appointed. RCW 27.12.190
    5. Removal. A Trustee may be removed for just cause by the joint action of the Snohomish County Council and the Island County Commissioners pursuant to RCW 27.12.190.
    6. Resignation. If any member resigns at any time, written notice must be sent to the Board President. Any such resignation shall take effect at the date of receipt of the notice or any later date specified. The acceptance of the resignation shall not be necessary to make it effective.
    7. Compensation. Trustees shall not receive a salary or other compensation for services as a Trustee, but necessary expenses actually incurred shall be paid from Library District funds. RCW 27.12.190
    8. Executive Director. The Executive Director shall be selected by the Board, consistent with RCW qualifications. The Executive Director, under the direction of the Board, shall be the chief executive officer of the Library District. The Executive Director shall be responsible for the administration of the Library District and shall perform those duties set forth in any contract of employment with the Library District and such additional duties and responsibilities as the Board may direct. RCW 27.12.190 and RCW 27.04.055.
  4. Meetings

    1. Regular Meetings. Regular open public meetings of the Board shall be held on dates and time determined annually unless changed according to IV c. Notices of regular monthly meetings shall be published at least five (5) days before the meeting and shall include the place of the meeting, the agenda, financial statements, and documents or reports pertaining to business that require Board action. RCW 42.30.030, RCW 42.30.070, and RCW 42.30.077.
    2. Special Meetings. The Board President, or a majority of the Board, may schedule special meetings in accordance with the laws of the state of Washington. Notice shall specify the time and place of the special meeting and the business to be transacted. Final disposition shall not be taken by the governing body on any other matter at such meetings. The notices provided in this section may be dispensed with in the event a special meeting is called to deal with an emergency involving injury or damage to persons or property or the likelihood of such injury or damage, when time requirements of such notice would make notice impractical and increase the likelihood of such injury or damage. RCW 42.30.080
    3. Change of schedule. The schedule may be changed by a simple majority vote of the Board and updated on the Library District's website.
  5. Officers

    1. Officers. The officers of the Board shall be President, Vice President, and Secretary. The Board shall elect officers at the first regular Board meeting of each year. Elected officers shall serve until the first regular meeting of the next year.
    2. Nominating Committee. Prior to the first regular meeting of each year, a nominating committee shall be appointed by the President to present a slate of officers. The chair of the Committee will present the nominations, ask for additional nominations, and call for the vote on the slate of officers.
    3. Officer Vacancies. The Board shall fill any vacancy of a Board officer at the next regular monthly meeting after the vacancy has occurred.
    4. Duties of the President. The President of the Board shall preside at all regular and special meetings of the Board and generally perform all duties associated with that office including appointing all committees, executing authorized documents, and perform all other necessary duties. The President shall retain the right to vote on all issues and serve as an ex officio member of all committees.
    5. Liaison to the Sno-Isle Libraries Foundation. The Vice President, or another Trustee as appointed by the President, shall serve as the Board liaison to the Sno-Isle Libraries Foundation.
    6. Absence of Officers. In the absence of the President, the Vice President shall preside. In the absence of the President and Vice President, the Secretary shall preside. In case of the absence of the President, Vice President and Secretary, the Board may elect an officer pro tem.
    7. Records of Proceedings. The Executive Director shall assign a staff person for the recording of all proceedings at the Board meetings. The President and Secretary shall sign the minutes as approved by the Board of Trustees.
  6. Quorum
    A quorum for the transaction of business shall consist of a simple majority of the members of the Board. RCW 24.03.090

  7. Form of Action

    1. Motions. The Board, by motion or resolution, determines all actions and decisions. Motions and seconds to motions may be made orally.
    2. Voice vote. All voting at meetings of the Board shall be by voice vote, unless a member shall request a roll call, and recorded in the minutes of the Board. RCW 24.03.085
    3. Simple majority. The vote of a majority of the members of the Board at a meeting at which a quorum is present, shall be necessary for the adoption of any matter voted upon by the members, unless a greater proportion is required by this chapter, the articles of incorporation, or the bylaws. RCW 24.03.090
  8. Procedure at Meetings

    1. Procedures. The President shall determine the procedures for the Board meetings subject to the approval of the Board. The rules of order shall be in the general form of Roberts' Rules of Order as determined by the President.
    2. Open public meetings. All procedures of the Board, with the exception of Executive Sessions, shall be performed in open public session.
    3. Adjournment. All meetings of the Board may be recessed or adjourned upon the simple majority vote of those members present.
    4. Absence of quorum. If a quorum shall be lacking at any meeting of the Board the majority of the members present may adjourn the meeting and may schedule a new meeting.
    5. Attendance by phone or video call. Trustees may participate in a meeting of the board of committee by means of a conference telephone, video call, or similar communications equipment by means of which all persons participating in the meeting can hear each other at the same time and participation by such means constitutes presence in person at the meeting.
    6. Minutes of meetings. The written minutes shall consist primarily of a record of the actions taken and shall reflect the substance rather that the exact wording of a speaker or of a debate. Upon approval of the minutes of any Board meeting, said minutes shall be posted and maintained on the Library District's web site for a minimum of one (1) year plus current calendar years.
    7. Permanent Record. The Library District shall maintain a permanent record of the approved minutes of each regular and special meeting as the official record of said meeting. After six (6) years, the Library District may transfer the print copies of the minutes to Washington State Archives for permanent retention. Washington State Archives Common Records Retention Schedule.
  9. Amendment of Bylaws

    1. Amendments. These bylaws may be amended by approval of at least five (5) Trustees at any regular or special meeting of the Board when notice complying with the laws of the state of Washington has been given. Board members shall have received written copies of any proposed change(s) at least five (5) days prior to said meeting. RCW 24.03.070
    2. Review of bylaws. These Bylaws shall be reviewed by the Library Board at least every four years.

Policy History

Date approved: 05/18/2020
Next review date: 05/2024
Adopted: 1963

Code of Conduct

Purpose

The purpose of this policy is to state the conduct that is expected of the Sno-Isle Board of Trustee members and to outline member roles and responsibilities with regard to member conduct.

Scope

The Sno-Isle Libraries Board of Trustees responsibilities are limited to policy-making decisions, planning, budgeting, evaluations, and the overseeing of the Executive Director.

Board members will comply with all federal and state laws and the American Library Association Code of Ethics.

Associated Policies and Laws

Implementation

  • Support and promote the benefits of the public library system.
  • Comply with all national, state and local laws, rules and regulations regarding public libraries and follow only legal, professional, and ethical procedures to bring about desired changes.
  • Join fellow members on the board, the staff, and the community in the continuing study of the nature, value, and direction of public libraries in our society in order to facilitate needed changes and growth patterns.
  • Support the maintenance of a comprehensive and balanced collection.
  • Work to keep all library policies and Trustee conduct free of racism, sexism, bigotry and intolerance. Support and uphold Sno-Isle's Personnel Practices Policy 2-7: Non-Discrimination and Harassment regarding personal conduct and interactions with fellow Trustees and employees of Sno-Isle Libraries.
  • Recognize the need for trust as the basis for team building and shared leadership in all interactions regarding the Library. Make decisions on issues before the Board and reach conclusions only after deliberation and full public debate with fellow board members.
  • Attend required regular and committee meetings, read distributed materials and information, and participate in discussions/votes.
  • Accept the responsibility to work with the Executive Director and respect the professional expertise of the Sno-Isle Libraries staff and acknowledge that the internal operation of the library system is the responsibility of the Executive Director. Refer all questions and complaints about Library operations to the Executive Director and act on such complaints in a public forum only after the Executive Director has reviewed them and only if a policy revision is necessary or legal ramifications are involved.
  • Recognize the need to excuse oneself immediately whenever the appearance of a conflict of interest exists or an actual conflict exists.
  • Participate in official board discussions and decisions, and recognize that authority rests with the whole board assembled in public meetings and make no personal promises nor take any private action, which may compromise the board. Nor when representing the board, promote the special interests of individuals, self, organizations, or political views which may be in conflict with the role of the library to serve the entire public.
  • Uphold all policies adopted by the board. Acknowledge that it is appropriate for trustees to state their opposition during board discussion of an issue, and register their dissent at any meeting. Acknowledge that a dissenting board member may publicly state that he or she dissented on an issue and why he or she voted against it but that he or she should not undermine or interfere with implementation of the final decisions of the board. Agree that if a board member is so strongly opposed to the actions of the Board that he or she cannot support the decision, he or she should consider resignation from the Board.
  • Support the vision and mission of the Sno-Isle Libraries and embrace the First Amendment, relevant principles of WLA and ALA, and the right of our customers to pursue knowledge for their enrichment and continued education.

Policy History

Date approved: 05/18/2020
Next review date: 05/2024
Adopted: 1963