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Capitalized Asset / Small and Attractive Asset Management Policy

  1. PURPOSE

    To provide control and accountability over Sno-Isle Libraries assets and to comply with the Washington State Office of Financial Management's Financial and Administrative Policies, Regulations, Procedures and Guidelines.

  2. SCOPE

    Sno-Isle Libraries shall have procedures and guidelines for identifying, tracking, and safeguarding:

    Capital Assets

    Capital Assets for the purpose of this policy include all land, buildings, and remaining fixed assets with a unit cost of $5,000 or greater.

    Small and Attractive Assets

    Small and Attractive Assets for the purpose of this policy include fixed assets with a unit cost of greater than $300 and less than $5,000 that are considered particularly vulnerable to loss. In compliance with the Washington State Office of Financial Management's Administrative and Accounting Manual, the items in the following categories must be considered when determining what will be considered small and attractive assets:

    • Communications Equipment, Public Safety: Audio and Video
    • Optical Devices, Binoculars, Telescopes, Infrared Viewers, and Rangefinders
    • Cameras and Photographic Projection Equipment
    • Microcomputer Systems, Laptop and Notebook Computers
    • Other IT Accessorial Equipment and Components (Scanners, Data Displays, etc.)
    • Office Equipment
    • Record Players, Radios, Television Sets, Tape Recorders, VCRs, and Video Cameras, Home Type

    Library Collections

    Print materials, DVDs, CDs, and other library collection material intended for customers' use are not considered fixed assets for the purposes of this policy.

  3. IMPLEMENTATION

    Risk Assessment

    An annual risk assessment shall be done to determine which assets or asset categories are small and attractive assets. The assessment shall be conducted by the Administrative Services Director in conjunction with managers from the Technical Services & Facilities Development and Community Libraries & Information Technology departments. A listing of the types of assets considered to be small and attractive will be maintained.

    Inventorying

    All Capital Assets and all assets considered small and attractive shall have a numbered identifying tag attached when purchased. A record of the asset and its related tag number shall be maintained.

    Physical Inventory

    A physical inventory of all Capitalized Fixed Assets and all Small and Attractive Assets will be conducted a minimum of once a year.

  4. DATE AND ACTION TAKEN

    Adopted by the Board of Trustees October 25, 2010



When I got my library card, that's when my life began.
- Rita Mae Brown


Sno-Isle Libraries Administrative & Service Center, 7312 35th Ave NE, Marysville, WA 98271-7417
360-651-7000 (local) • 877-766-4753 (toll free) • 360-651-7151 (fax)

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