Get a Card   

Meeting 2006-09-25

Sno-Isle Libraries
Board of Trustees

Regular Monthly Meeting
Monday, September 25, 2006
Meeting Minutes

Vice President Selling called the meeting to order at 1:00 P.M. at the Marysville Fire Station #62, 10701 Shoultes Road, Marysville, WA.

Board Members Present: Jacquelyn DeFazio, Bob Freeman, Art Kirschenbaum, Art Peterson, Joel Selling, Alanna Stone

Board Absent: Jeanne Steffener

Staff Present: Judy Carter, Arch Fonken, Mary Kelly, Pat Olafson, Jonalyn Woolf-Ivory

Staff Absent: Jeanne Crisp, Cheryl Telford

Mr. Freeman requested the Friends of the Library Agreements be added to the agenda under New Business.

Ms.DeFazio moved to accept the amended agenda. Ms. Stone seconded the motion, and the Board unanimously approved the motion.

Mr. Kirschenbaum requested the Minutes of the July 24, 2006 Board meeting be removed from the Consent Agenda.
Mr. Freeman moved to approve the following:
• July 2006 Sno-Isle Payroll, Benefits and Vouchers
• August 2006 Sno-Isle Payroll, Benefits and Vouchers
• July 16 through September 16, 2006 Monroe LCFA Vouchers
• July 16 through September 16, 2006 Snohomish LCFA Vouchers
Ms. DeFazio seconded the motion, and the Board unanimously approved the motion.

Mr. Kirschenbaum questioned the use of the word “amended” in the approval of the agenda in the July 24, 2006 meeting minutes.

Ms. Woolf-Ivory clarified that her request for an Executive Session at the meeting was an amendment to the agenda.

Ms. Stone suggested that the minutes under Agenda Approval be corrected to read:
Therefore, Ms. DeFazio moved to accept the amended agenda. Mr. Kirschenbaum seconded the motion, and the Board unanimously approved the motion.
Ms. Stone moved to accept the July 24, 2006 Meeting Minutes as amended. Mr. Freeman seconded the motion, and the Board unanimously approved the motion.

Karen Hobson, Arlington

Ms. Hobson, representing the Arlington Library Board, updated the Board on the activities regarding the Arlington Library bond election and invited the Board to the celebration of the Arlington Library's twenty-fifth birthday on September 30, 2006.

There were no communications to the Board at the meeting.

Executive Director
Ms. Woolf-Ivory brought to the Board's attention copies of the Library District policies included in the day packet. Mr. Peterson had requested information on Library policies that were the responsibility of the Board of Trustees, and the staff provided copies of the policies for Trustee information.

Ms. Woolf-Ivory updated the Board regarding the discussion of library taxes for Bothell residents at the July Board meeting.

Ms. Woolf-Ivory informed the Board the September Woodway annexation election failed with 23% yes votes and 77% no votes.

Ms. Woolf-Ivory updated the Board on the progress of the Freeland Library expansion.

Ms. Woolf-Ivory reminded the Board of the Sno-Isle Libraries Foundation annual gala and auction October 14, 2006 at the Monroe Library.

Capital Facilities Planning
Ms. Woolf-Ivory and Ms. Kelly updated the Board on the findings from the three focus groups held on South Whidbey Island, Camano Island, and in southeast Snohomish County.

The System Services Committee and staff continue to work with Berk and Associates to develop the criteria and potential members for the Citizens Advisory Council.

Board Administration / Development Committee Report
Ms. DeFazio, reporting for the Board Administration / Development Committee, updated the Board on the committee's meeting with Collen Blake, Agreement Dynamics, and their progress for the November 2, 2006 retreat.

The Board recessed for 10 minutes at 1:55 P.M. and reconvened at 2:05 P.M.

2007 Preliminary Budget Proposal
Mr. Fonken and Ms. Woolf-Ivory gave a presentation to the Board regarding the 2007 draft preliminary budget proposal. The draft preliminary proposed budget includes:
• 2007 revenue based on early estimates (as new construction values were not yet available)
• Library District expenditures exceeding projected revenue by $2,657,548
• Proposed expenditures based on prioritized needs.
After discussion, the Board instructed staff to provide two balanced budgets at the October Board meeting – one with a 16% materials budget and one with a 16.5% materials budget.

Resolution 06-05 – Celebrating the Freedom to Read
Mr. Peterson moved the Sno-Isle Board of Trustees adopt Resolution 06-05 celebrating the Freedom to Read. Ms. DeFazio seconded the motion.

Mr. Kirschenbaum suggested a friendly amendment to the wording of the resolution to include all library media rather than just books.

Mr. Peterson preferred to keep the original wording and did not accept the suggested amendment.

The Board passed the motion with a vote of five in favor and one opposed.

Executive Director's Evaluation Process
Mr. Selling, reporting for the Executive Committee, updated the Board on the Executive Director's evaluation process. The process will be divided into two segments. MacDonald Boyd and Associates will work with the committee and the Board on the evaluation criteria and process, and SKY Resources, Inc. will address the issue of executive compensation.

Friends of Library Agreement
In 2006, the State Auditor recommended to the Board of Trustees that the Library District institute formal agreements with all Friends groups insuring that monies earned from the sale of surplus library materials would support the Library District.

After discussion, the Board determined that the implementation of the agreements with each Friends of the Library group was an operational issue to be handled by library staff.

The Board recessed for 10 minutes at 4:30 P.M. and reconvened at 4:40 P.M.

The Board went into Executive Session at 4:41 P.M. for approximately 20 minutes for the purpose of discussing the Executive Director's evaluation.

Ms. Woolf-Ivory was in attendance.

The Executive Session ended at 5:10 P.M., and the regular meeting reconvened at 5:15 P.M.

The meeting adjourned at 5:20 P.M.

Next Meeting
The next regular Board meeting will be held Monday, October 23, 2006 at
1:00 P.M. at the Marysville Service Center.

President Secretary
Sno-Isle Libraries: Connecting people, ideas and culture