Procurement Policy
Services
Confidentiality of Library Records & Customer Data Policy
Use
Customer Use of Library Spaces Policy
Support
Facilities
Library Facility Ownership Policy
Site Selection & Acquisition Policy
Management
Capitalized Asset / Small & Attractive Asset Management Policy
Library Administrative Policies Policy
Finances
Business Expense Reimbursement Policy
Contact Us FAQs
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Chat with us
- Chat with library staff in real-time. Chat is available Monday - Saturday, 9 am - 6 pm.
By email
- Submit your questions, comments or suggestions by email and our librarians will assist you.
By phone
- Check Locations & Hours to find your community library's phone number and operating hours.
- Questions? A member of our Administrative Center staff can also help direct your call. Call us at 360-651-7000 (local) or 877-766-4753 (toll-free), Monday - Friday, 7:30 am - 4:30 pm.
Text us
- Text your questions to (360) 810-5188. Text assistance is available Monday - Saturday, 9 am - 6 pm. Please include your name and telephone number in your initial message. Standard text messaging rates apply.
Book a Librarian
- Make an appointment for a virtual or in-person Book a Librarian session. These free sessions allow you to get one-on-one assistance with your research and technology questions.
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Contact us for assistance.
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Sno-Isle Libraries provides access to its public records under the provisions of the Washington State Public Records Act RCW 42.56, the Public Records Policy, and the Public Records Request Administrative Policy.
The Library makes a variety of records available online, including, but not limited to:
- Board of Trustees meeting agenda, packets, and minutes
- Contracts awarded
- Annual Community Report
Other records maintained by the Library are available for public inspection or copy, unless specifically exempted by law.
Use of the Library’s Public Records Request form is the most efficient way to make a request; however, its use isn’t required for a request to be processed. Requests may be submitted in person, via mail, email, or phone. To best assist you, include the following information:
- Contact information of requester
- Identification of the public records adequate to locate the records
- Whether you wish to inspect the records in person and/or purchase physical or digital copies
- The date and time of day of the request
Anyone wishing to inspect or receive a copy of the Library’s public records or seeking assistance in making such a request should contact the Library’s Public Records Officer:
Stacy Siler
Public Records Officer
Sno-Isle Libraries
7312 35th Ave NE
Marysville, WA 98271-7417
Phone: 360-651-7026/ Fax: 360-651-7151
publicrecordsofficer@sno-isle.orgThe more precisely you can identify the record(s) you seek, the more responsive the Library can be. You do not need to state the purpose of your request. However, in an effort to clarify or prioritize a request and provide responsive documents, the Public Records Officer may inquire about the nature or scope of the request.
Sno-Isle Libraries Board of Trustees Policy
Purpose
To comply with applicable Washington State law, ensure responsible use of taxpayer funds, and maintain credibility with vendors and the communities served, Sno-Isle Libraries (Library District) shall have procedures and guidelines identifying the process used to procure all goods and services.
Scope
Definitions
Emergency: Unforeseen circumstances beyond the control of the Library District that either: (a) present a real, immediate threat to the proper performance of essential functions; or (b) will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken.
Emergency Contracting: A temporary and limited waiver of procurement rules for the purpose of quickly and directly contracting with available contractors in response to an emergency that has been properly declared by the Executive Director (or designee) in compliance with this policy.
Procurement: A strategic process to purchase or otherwise acquire a wide variety of goods and services that meet the specified needs of the Library District at a competitive price and in compliance with all relevant laws, policies, and Procurement principles.
Public Works: All work, construction, alteration, repair, or improvement other than ordinary maintenance on any public building or property, as defined in the Revised Code of Washington.
Purchasing: The transactional act of buying goods and services. Purchasing is one step in the overall Procurement process.
Revised Code of Washington (RCW): A compilation of all permanent laws currently in force. It is a collection of Session Laws (enacted by Legislature, and signed by the Governor, or enacted via the initiative process), arranged by topic, with amendments added and repealed laws removed. It does not include temporary laws such as appropriations acts.
Small Works Roster: A State-authorized Procurement process of using an authorized roster of vendors to award contracts for Public Works projects with an estimated cost of $350,000 or less, excluding state sales tax.
Implementation
Procurement
Administrative policies and procedures for all methods of Procurement are established and maintained by the Finance Director that ensure a transparent, open, and fair process.
The Library District shall procure goods and services in a manner that is compliant with all relevant laws and policies and that best balance the underlying foundational principles of Procurement such as fairness and opportunity, transparency, efficiency, reasonable competition and price, performance, risk, and unique community needs.
For Public Works projects with a cost of $350,000 or less, the Board of Trustees has authorized the use of a Small Works Roster process.
Emergencies
In an Emergency, the Executive Director (or designee) shall formally declare that an Emergency situation exists which authorizes Emergency Contracting.
The Executive Director (or designee) shall present the formal declaration of Emergency and the list of contracts awarded under Emergency to the Board of Trustees within two weeks of the triggering event.
Associated Policies and Laws
- Washington State RCW 39.04.010. Definition of “Public Work”
- Washington State RCW 39.04.155. Small Works Roster and Limited Public Works
- Washington State RCW 39.04.280(2)(b). Emergency Contracting
- Sno-Isle Libraries Board Policy. Conflict of Interest
- Sno-Isle Libraries Board of Trustees Resolution 22-04
Process
This policy is reviewed every four (4) years by the Executive Director (or designee), who makes recommendations to the appropriate Board committee. The committee reviews the recommendations, revises the policy as necessary and appropriate, endorses, and advances the policy to the full Board for approval.
Policy History
Date approved: July 28, 2025
Next review date: 2029
Date adopted: November 26, 2018
Contact Us FAQs
-
Chat with us
- Chat with library staff in real-time. Chat is available Monday - Saturday, 9 am - 6 pm.
By email
- Submit your questions, comments or suggestions by email and our librarians will assist you.
By phone
- Check Locations & Hours to find your community library's phone number and operating hours.
- Questions? A member of our Administrative Center staff can also help direct your call. Call us at 360-651-7000 (local) or 877-766-4753 (toll-free), Monday - Friday, 7:30 am - 4:30 pm.
Text us
- Text your questions to (360) 810-5188. Text assistance is available Monday - Saturday, 9 am - 6 pm. Please include your name and telephone number in your initial message. Standard text messaging rates apply.
Book a Librarian
- Make an appointment for a virtual or in-person Book a Librarian session. These free sessions allow you to get one-on-one assistance with your research and technology questions.
-
Contact us for assistance.
-
Sno-Isle Libraries provides access to its public records under the provisions of the Washington State Public Records Act RCW 42.56, the Public Records Policy, and the Public Records Request Administrative Policy.
The Library makes a variety of records available online, including, but not limited to:
- Board of Trustees meeting agenda, packets, and minutes
- Contracts awarded
- Annual Community Report
Other records maintained by the Library are available for public inspection or copy, unless specifically exempted by law.
Use of the Library’s Public Records Request form is the most efficient way to make a request; however, its use isn’t required for a request to be processed. Requests may be submitted in person, via mail, email, or phone. To best assist you, include the following information:
- Contact information of requester
- Identification of the public records adequate to locate the records
- Whether you wish to inspect the records in person and/or purchase physical or digital copies
- The date and time of day of the request
Anyone wishing to inspect or receive a copy of the Library’s public records or seeking assistance in making such a request should contact the Library’s Public Records Officer:
Stacy Siler
Public Records Officer
Sno-Isle Libraries
7312 35th Ave NE
Marysville, WA 98271-7417
Phone: 360-651-7026/ Fax: 360-651-7151
publicrecordsofficer@sno-isle.orgThe more precisely you can identify the record(s) you seek, the more responsive the Library can be. You do not need to state the purpose of your request. However, in an effort to clarify or prioritize a request and provide responsive documents, the Public Records Officer may inquire about the nature or scope of the request.