Unreserved and Reserved Fund Policy

Unreserved and Reserved Fund Policy

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    • Questions? A member of our Administrative Center staff can also help direct your call. Call us at 360-651-7000 (local) or 877-766-4753 (toll-free), Monday - Friday, 7:30 am - 4:30 pm.

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  • Sno-Isle Libraries provides access to its public records under the provisions of the Washington State Public Records Act RCW 42.56, the Public Records Policy, and the Public Records Request Administrative Policy.  

    The Library makes a variety of records available online, including, but not limited to: 

    Other records maintained by the Library are available for public inspection or copy, unless specifically exempted by law.  

    Use of the Library’s Public Records Request form is the most efficient way to make a request; however, its use isn’t required for a request to be processed. Requests may be submitted in person, via mail, email, or phone. To best assist you, include the following information: 

    • Contact information of requester 
    • Identification of the public records adequate to locate the records 
    • Whether you wish to inspect the records in person and/or purchase physical or digital copies 
    • The date and time of day of the request 

    Anyone wishing to inspect or receive a copy of the Library’s public records or seeking assistance in making such a request should contact the Library’s Public Records Officer: 

    Stacy Siler
    Public Records Officer

    Sno-Isle Libraries
    7312 35th Ave NE
    Marysville, WA 98271-7417
    Phone: 360-651-7026/ Fax: 360-651-7151
    publicrecordsofficer@sno-isle.org 

    The more precisely you can identify the record(s) you seek, the more responsive the Library can be. You do not need to state the purpose of your request. However, in an effort to clarify or prioritize a request and provide responsive documents, the Public Records Officer may inquire about the nature or scope of the request. 

Sno-Isle Libraries Board Policy

Purpose

To establish guidance for the creation and administration of Sno-Isle Libraries (Library District) reserved and unreserved cash and investments in accordance with the State of Washington’s Budgetary, Accounting and Reporting System for Library Districts (BARS).

Scope

The Library District Board of Trustees (Board) recognizes that the use of reserved and unreserved funds is an essential element of comprehensive fiscal planning and risk management. Resources are routinely preserved to address planned and unplanned circumstances. Such circumstances include, but are not limited to:

  • Cash flow requirements
  • Future capital needs or projects
  • Significant planned or unplanned operating or capital expenditures
  • Economic uncertainties including downturns in the local, state or national economy
  • Local emergencies and disasters
  • Loss of a major revenue source
  • Uninsured losses

The Library District will classify all cash and investments as “unreserved” unless specific restrictions on the use of the resources are imposed by the Board or a qualified external party. Cash and investments with a specific purpose or use restriction imposed on them will be classified as “reserved”.

Implementation

The Library District will have procedures and guidelines maintained by the Finance Director that comply with all applicable laws.

Reserved Funds

Expenditures from, deposits to, or establishing new Reserved Funds must be authorized by the Board by resolution.

Unreserved Funds

The Board has established two Unreserved funds – the General Operating Fund and the Reserve Fund. The General Operating Fund is used to support the daily operations of the Library District. The Reserve Fund is used for purposes as established by the Board throughout the course of operations or strategic planning.

Annual Evaluation and Adjustment of Financial Reserve Amounts

The Executive Director (or designee) will provide the Board with an annual summary of all Reserve Fund account balances and recommendations for any proposed changes to Reserve Fund amounts. The Board will consider such changes, if any, in conjunction with the review and adoption of the Library District’s annual budget; however, changes may be considered at any Board meeting.

Associated Policies and Laws

  • Washington State RCW 12.210 Library trustees—Organization—Bylaws—Powers and duties
  • Washington State RCW 09.200 Local government accounting – Uniform system of accounting.
  • Sno-Isle Libraries Board policy. Equity
  • Sno-Isle Libraries Administrative policy. Unreserved and Reserved Funds

Process

This policy is reviewed every four (4) years by the Executive Director (or designee), who makes recommendations to the appropriate Board committee. The committee reviews the recommendations, revises the policy as necessary and appropriate, endorses, and advances the policy to the full Board for approval.

Policy History

Date approved: May 30, 2023
Next review date: 2027
Adopted: 2012

Contact Us FAQs

  • Chat with us

    By email

    • Submit your questions, comments or suggestions by email and our librarians will assist you.

    By phone

    • Check Locations & Hours to find your community library's phone number and operating hours.
    • Questions? A member of our Administrative Center staff can also help direct your call. Call us at 360-651-7000 (local) or 877-766-4753 (toll-free), Monday - Friday, 7:30 am - 4:30 pm.

    Text us

    • Text your questions to (360) 810-5188. Text assistance is available Monday - Saturday, 9 am - 6 pm. Please include your name and telephone number in your initial message. Standard text messaging rates apply.

    Book a Librarian

    • Make an appointment for a virtual or in-person Book a Librarian session. These free sessions allow you to get one-on-one assistance with your research and technology questions. 
  • Contact us for assistance.

  • Sno-Isle Libraries provides access to its public records under the provisions of the Washington State Public Records Act RCW 42.56, the Public Records Policy, and the Public Records Request Administrative Policy.  

    The Library makes a variety of records available online, including, but not limited to: 

    Other records maintained by the Library are available for public inspection or copy, unless specifically exempted by law.  

    Use of the Library’s Public Records Request form is the most efficient way to make a request; however, its use isn’t required for a request to be processed. Requests may be submitted in person, via mail, email, or phone. To best assist you, include the following information: 

    • Contact information of requester 
    • Identification of the public records adequate to locate the records 
    • Whether you wish to inspect the records in person and/or purchase physical or digital copies 
    • The date and time of day of the request 

    Anyone wishing to inspect or receive a copy of the Library’s public records or seeking assistance in making such a request should contact the Library’s Public Records Officer: 

    Stacy Siler
    Public Records Officer

    Sno-Isle Libraries
    7312 35th Ave NE
    Marysville, WA 98271-7417
    Phone: 360-651-7026/ Fax: 360-651-7151
    publicrecordsofficer@sno-isle.org 

    The more precisely you can identify the record(s) you seek, the more responsive the Library can be. You do not need to state the purpose of your request. However, in an effort to clarify or prioritize a request and provide responsive documents, the Public Records Officer may inquire about the nature or scope of the request. 

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