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Purchasing and Public Works Policy

Purchasing and Public Works Policy

PURPOSE

To comply with applicable Washington State law, Sno-Isle Libraries (District) shall have procedures and guidelines identifying the process used to purchase supplies, equipment, services, and for conducting public works projects.

SCOPE

Purchasing

Purchasing for the purpose of this policy includes the acquisition of supplies, equipment, and services. Purchasing for the purpose of this policy does not include the acquisition of library materials and resources (books, magazines, CDs, DVDs, electronic databases, etc.).

Public Works (Building Related Projects)

The term "public work" shall include all work, construction, renovation, remodeling, alteration, repair or improvement other than ordinary maintenance, on any public building or property. [RCW 39.04.010 (4)]

IMPLEMENTATION

Purchasing

The District shall purchase and acquire supplies, equipment, and services in such a way as will assure ease and economy in acquisition, including without limit, when appropriate, through interlocal joint purchasing arrangements, pursuant to Chapter 39.34 RCW. Administrative procedures and guidelines will be established and maintained by the Administrative Services Director that assure a competitive, open, and fair purchasing process.

Public Works (Building Related Projects)

For public works projects with a cost of $300,000 or less, the Board of Trustees has established a small works roster process (Sno-Isle Libraries Resolution 18-01, replacing Resolutions 07-03, 07-10 and 15-03).

For public works projects with a cost of more than $300,000 a competitive bidding process must be used in accordance with the applicable provisions of RCW 39.04.010 (2). Administrative procedures and guidelines for competitive bidding of public works projects will be established and maintained by the Administrative Services Director.

The District will follow the requirements of the State of Washington as it pertains to prevailing wage requirements.

Policy History

Revision adopted by the Board of Trustees November 26, 2018.

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